Biometric time clocks are the latest innovation in time management for business. With this new technology , when hourly employees arrive at work, instead of punching a time clock they either place their finger on the sensor (Identify mode) or enter their ID number then place their pre-registered finger on to the biometric time clocks sensor (Verify mode). The employee’s fingerprint is then compared with the fingerprint time clocks pre-registered scan. If the scan matches – the employee clocking is saved, if the scan doesn’t match then the employee is prompted to try again.
Business owners are finding that streamlines the time-management process in their business and can now ensure that they was only pay employees for the hours they work.
In some businesses, there can be a system knows as “buddy punching.” Buddy punching—the practice of punching another employee in or out when they aren’t there—is one of many forms of time theft.
A 2009 study conducted by Harris Interactive Inc. showed that 21 percent of hourly employees admit to stealing company time. While only 5 percent participated in buddy punching, 69 percent said they punch in and out earlier or later than scheduled, 22 percent put additional time on their time sheet, and 14 percent didn’t punch out for unpaid lunches or breaks.
This has a huge impact on the bottom line of a business, and some employers believe that this seemingly harmless action is actually a form of fraud.
Many employers are now implementing biometric time clocks to make it harder for hourly workers to steal company time. Whether the device uses facial recognition, fingerprint tracking or vein-pattern scanning, these clocks can eliminate time theft by verifying the identity of those clocking in, and creating a digital audit trail so time sheets can’t be altered.
Biometric technology won’t tell you if someone punched in then ran back to their car, but it will validate that employees are on the premises when they say they are.
These time clocks also make time and attendance data—and payment history—much more defensible. Digital time tracking means employers can prove that they paid employees for the hours they worked and demonstrate to safety auditors that they had the right number and combination of employees on-site at any given time.
Such validation has become increasingly important in recent years as lawsuits involving fair-wage practices have picked up and the best way for employers to fight these lawsuits—assuming they are unfounded—is with data.
Along with tracking all original punches, most biometric software programs will indicate if a punch has been changed along with the original punch time, and may require a manager’s note explaining why the change was made, which prevents tampering.
It is a human resources information system.
Once businesses relied on hand-written time cards or punch cards that the company’s payroll staff members would have to decipher and then manually entering the time data into system so employees could be paid on time.
While employees may have concerns about how biometrics work, talking about the system, and showing them how biometric technology words can go a long way toward easing their fears and getting buy-in for the technology. If you address their concerns about the technology upfront, it makes everything transparent and easy to manage, and it’s one less thing to worry about for business owners. The time clocks only store a mathematical representation of the finger print – no finger print can be created by what is stored.